Planning a Toronto wedding comes with many moving pieces, but one of the most exciting—and sometimes overwhelming—parts is choosing your florist. Whether you’re envisioning lush garden-style arrangements or modern minimalist blooms, reaching out to florists the right way helps you get accurate quotes faster and avoid unnecessary back-and-forth.
Below is a step-by-step guide on contacting wedding florists in the GTA, what information to include, when to reach out, and two ready-to-use email templates to make the process effortless.
When Should You Contact Wedding Florists in Toronto?
For most Toronto weddings, florists book 8–12 months in advance, especially for peak season (May–October). If your date is flexible or you’re planning a micro-wedding or elopement, shorter timelines can work, but reaching out early ensures better availability and pricing options.
What Information Do Florists Need to Provide an Accurate Quote?
Wedding florists want your vision to be clear so your estimate is tailored and helpful. Including the following makes the quoting process smooth:
1. Wedding Details
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Date and venue(s)
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Ceremony + reception locations
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Expected guest count
2. Style & Inspiration
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Mood words: “romantic,” “wildflower-inspired,” “modern,” “elegant,” etc.
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A link to a Pinterest board or 5–10 inspiration photos
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Colour palette, dress colours, décor style
3. Floral Needs
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Bridal bouquet
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Bridesmaid bouquets
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Boutonnieres
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Corsages
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Ceremony installations (arches, urns, aisle pieces)
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Reception centrepieces
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Head table florals
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Extra items (cake flowers, welcome-sign florals, bud vases, etc.)
4. Budget Range
Even a rough range (e.g., $2,500–$5,000) helps florists suggest the best options and alternatives.
5. Delivery & Setup Needs
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Exact delivery locations
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Tear-down requirements
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Timing details
How to Reach Out Professionally (and Get a Fast Quote)
1. Check the Florist’s Website First
Most Toronto florists list starting prices, minimums, or inquiry forms. Reviewing this helps you confirm whether they are a match before sending an email.
2. Keep the Inquiry Clear and Complete
Include all the details above, but keep it concise. Florists often process dozens of inquiries weekly—clarity helps you stand out.
3. Attach Inspiration Images (But Don’t Overwhelm)
Five to ten images or a Pinterest board link is perfect.
4. Be Honest About Your Budget
Toronto floral pricing has risen in recent years due to product costs, minimum spends, and peak-season demand. Sharing your budget early helps florists build something realistic.
5. Ask About the Next Steps
This might include:
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A consultation call
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A design questionnaire
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A proposal deposit
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A venue visit
Ready-to-Use Email Templates for Inquiring With Toronto Wedding Florists
Below are two professional, friendly email templates couples can copy/paste. You can include these directly in your blog.
General Wedding Floral Inquiry Email
Subject: Wedding Floral Inquiry for [Your Wedding Date]
Hi there,
My partner and I are getting married on [wedding date] and we’re looking for a florist for our celebration in the Toronto area. Our ceremony will be at [venue], with the reception at [venue], and we’re expecting about [guest count] guests.
Our floral style is [describe style: romantic garden, modern minimalist, colourful, etc.]. Here is a link to our inspiration board: [Pinterest link].
We’re looking for:
- [bride/bridesmaid bouquets]
- [boutonnieres/corsages]
- [ceremony florals]
- [centrepieces or head table florals]
- [any extras]
Our general budget range is around [$X–$Y], and we’d love to know what options you suggest within that range. Could you please let us know your availability and next steps for a quote or consultation?
Thank you so much!
[Your Name]
[Phone Number]
Email for Budget-Focused or Elopement/Micro-Wedding Florals
Subject: Inquiry for Small Wedding Florals on [Date]
Hi there,
I’m planning a small wedding on [date] in [location/venue] and am looking for a florist who can help with a simple but beautiful floral package.
We’re looking for:
- [Bridal bouquet]
- [1–2 bridesmaid bouquets]
- [Boutonniere(s)]
- [Small ceremony pieces or simple centrepieces — optional]
Our style is [describe style], and here is our inspiration board: [Pinterest link]. Our budget is approximately [$X], and we’d love to see what options you might recommend that fit within that range.
Please let me know if you’re available for our date and what the next steps would be.
Thank you!
[Your Name]
Final Tips Before You Hit Send
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Double-check availability: Popular Toronto florists fill dates fast.
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Keep communication warm and respectful: Florists are creative service providers, not order-takers.
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Be open to substitutions: Flower availability fluctuates—flexibility helps your budget go further.
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Ask about rental items: Vases, stands, candles, and arches can often be rented, reducing your cost.
