The Complete and Honest Guide to Planning a DIY Wedding in Toronto

There are plenty of wedding planning guides out there, but this one’s different. This is my real wedding journey—messy, imperfect, joyful, and sometimes downright stressful. As a wedding photographer, florist, and dried flower grower, I planned and DIYed my entire Toronto wedding in just five months. I’m not about perfection or bridezilla moments—I’m about keeping it real, embracing the mistakes, and finding beauty in the chaos. This is the honest, behind-the-scenes story from someone who’s seen weddings from every angle and lived through the ups and downs of planning her own.

Quick Takeaway: Best Wedding Tips (TL;DR)

• Start with a budget conversation to align with your partner before venue tours or colour choices.

• Prioritize guest comfort—weather and accessibility beat perfect Instagram shots.

• Organize all documents early using Google Drive or a dedicated folder.

• Book your venue first; date locks everything else. Check for rain plans, getting-ready space, parking, and natural light.

• Hire a professional videographer if you can—I have no regrets and love watching my wedding video. At the bare minimum, have someone record your ceremony and first dance on a phone.

• Consider dried flowers, rentals, or alternatives to save money and add unique texture.

• Use a day-of coordinator for bigger weddings or assign a calm, organized friend as point person.

• Set clear wedding party expectations early on—finances, dress code, and time commitments to avoid drama.
  

About Me & Why You Should Read This

A quick intro to who I am: I love weddings. I’ve been a wedding photographer and florist for over five years, and I’ve seen the full range—beautifully executed weddings, chaotic ones, and everything in between. I planned my own wedding in just five months.

My now-husband proposed in April 2023, and just two weeks into our engagement, we both got laid off—on the same day, from the same company. And, believe it or not, that very night we had our first venue walkthrough booked. I was still in shock, but we went to the showing anyway. I remember feeling a pang of sadness, knowing it likely wouldn’t be the place we’d book. But as it turned out, we had enough saved (we’re pretty frugal), and just a few months later—by October—we pulled off our dream wedding.

That summer was intense. I was juggling two wedding businesses (photography and flowers), answering emails from over 50 brides (my clients!), and planning every detail of our own wedding—right down to my bouquet and sewing my own wedding dress. We ended up hosting an 80-person celebration in King, Ontario, for just $18,000, all in.

So, this blog post is for anyone who needs a little hope. Especially for DIY brides! Yes, you can plan your wedding yourself. Yes, you can save money where it matters (and I’ll show you how). And yes—even when life throws you curveballs—your dream wedding is still possible.

Talk to Your Partner About Budget and Expectations

Get on the same page early. Start with a high-level, judgment-free conversation. Don’t jump into spreadsheets and vendors until you and your partner agree on the basic parameters.

Questions to discuss

• How many people do we want? Who are they?
• What’s the maximum we’re willing to spend?
• Which traditions matter to us, and which don’t?
• What’s the vibe: banquet hall, backyard, farm, intimate, industrial?
• What timeline are we imagining?
• Where do we picture the wedding being held (city, outside town, destination)?

Keep this conversation open, judgment-free, and high-level. This is the time to understand each other’s financial comfort zones and emotional priorities before diving into venue tours or vendor quotes.

When my husband and I sat down, we each wrote a list of the people we absolutely wanted there. That gave us our minimum guest count. Then we discussed our budget—at first, I was thinking $10,000, especially since I knew I’d be DIYing a lot. But my husband was refreshingly honest: we didn’t really know what things cost yet, so we held off on setting a firm number right away. That openness really helped shape the rest of our planning.

Lightly Discuss Ideas With Family

This step can be easy for some and a bit tricky for others—it really depends on your family dynamics. Only involve your family at this stage if it feels right for you. I personally felt it was important to loop family in early for a few reasons:

• I didn’t want to surprise anyone by suddenly announcing we’d booked a venue.

• I wanted to understand if there were any expectations around who might be invited (with no promises made, of course).

• And sometimes, these early conversations can give you a sense of whether financial support might be offered.

Keep the tone respectful, open, and calm. The goal here isn’t to finalize decisions—it’s just to gently get on the same page with your family from the beginning. Some helpful questions you might ask include:

• Where do you envision the wedding being held? (Near home, a different city, or even a destination?)

• Are there any guests you’d really love to see there?

• Are there any family traditions you’d like to include?

• Is there anything you’d prefer not to see at the wedding?

One piece of advice: if you have a conversation with your family—especially immediate family—don’t make any promises before discussing things with your partner. I made this mistake once or twice, and I ended up choosing my family’s wishes over my husband’s, just to avoid conflict. But here’s the truth: this is the beginning of your marriage. From this point forward, your partner comes first.

As the Bible says, “Therefore a man shall leave his father and mother and hold fast to his wife, and they shall become one flesh.” That verse really reminded me what this season is all about—building a strong, united foundation with the person you’ve chosen for life. Leaving your family to become one with your partner.

Organize Your Documents Somewhere

By the end of your wedding planning journey, you might have 30 spreadsheets and documents covering everything from your guest list to your rehearsal dinner timeline. The first step, before things get too chaotic, is to choose a platform or digital folder system where you can organize all your thoughts. There are several options:

• Google Drive (Google Sheets, Google Docs)

• WeddingWire

• The Knot

• WithJoy

There are many other tools out there, and you may end up using multiple platforms. I kept it very simple — just Google Sheets, Canva, and hosting our own website separately. I did this because I don’t like committing to software that limits how I plan or risks losing information if, say, WeddingWire suddenly goes out of business. My top priorities were full control and privacy over our data.

I could have just used local file storage (like Excel), but I was willing to do things online so I could access documents on multiple computers. Plus, having them on Google Drive acted as a backup, and I could easily share documents and manage view/edit permissions when needed. That said, I kept most documents to myself!

I also loved using Google Sheets because I could manipulate my raw data differently depending on the vendor. For example, I didn’t want to send my venue all my guests’ mailing addresses, so I just hid most columns on the guest list spreadsheet and sent them a PDF with four columns — name, table number, meal choice, and dietary restrictions.

By the end of my wedding planning journey, these were the documents I had in my Google Drive:

• Guest list (with addresses, RSVPs, meal selections, invitation status, plus-ones)

• Finances (budget, expense items)

• Vendors (all contact information, service descriptions, and payment status)

• Wedding day timeline (this was a big one!)

• Ceremony timeline

• To-do list — my most used document, prioritized by: do this week, do within a month, and do sometime before the wedding

• Rehearsal timeline

• Venue layout and seating chart (Canva)

• Ceremony seating chart (Canva)

• Invitation design (Canva)

• Menu design (Canva)

• Vendor tracking sheet (to compare quotes before booking)

• Folder for all contracts

• Wedding party information

• Bridal shower guests

• Bachelorette and bachelor party attendance

• Packing list for wedding day

• Packing list for rehearsal and setup night

• Hair and makeup inspiration photos for the entire bridal party

• Bridesmaid dresses and shoes

• Important notes for venue and vendors

• To-do and packing list for my partner

• Photography shot list (couple poses and family groups)

• DJ lists — do not play, must play, important songs for dances

• Flower list and diagrams for setup

Book a Venue and Set Your Date

Before you can do anything else, it’s essential to know when and where your wedding will take place. Sit down with your partner and make a list of realistic must-haves and nice-to-haves.

At first, I was set on a farm or wilderness wedding vibe. I love the outdoors, and the idea of marrying my best friend in a forest sounded dreamy! But once I started thinking about logistics, it became clear that I valued my guests’ comfort more than the desire to be in nature. It’s just one day, and I have every other day to spend outdoors with my husband. Yes, it’s my wedding, but I was hosting 80 of the most important people in my life — and I didn’t want to put them through cold, rain, bugs, or heat just for my sake.

The thought of my 90-year-old grandmother trying to walk to a remote forest ceremony site, dealing with cold and bugs, completely turned me off from my original dream.

As another example, I’ve been to many weddings that didn’t consider guest comfort. One barn wedding in July was unbearably hot, with no water served and huge noisy fans blowing hot air around. As a guest and photographer, I felt so uncomfortable and thirsty. While I’m sure they remember the wedding fondly, I bet some guests left with a sour taste in their memories.

Another barn wedding I attended was in October in northern Ontario, and it was cold. There were a few space heaters, but everyone was still chilly.

There are so many things to consider when choosing a venue.

Here are some questions to think about:

• What’s the vibe of your wedding — farm, banquet hall, wilderness, backyard, intimate, industrial?

• Do you want the ceremony and reception in the same location? (This can be difficult if you’re having a religious ceremony.)

• Do you want your ceremony to be outdoors?

• Does your dream venue have a backup rain plan for the ceremony?

• Is the reception room appropriate for your guest count?

• Is there enough parking?

• Is the venue accessible for all guests?

• Do you need shuttle buses from hotels?

• Is there internet access?

• Is there natural light for photos?

• Do you want a getting-ready area?

• Do you want to set up the night before and have flexibility to clean up the next morning?

• Do you want to be the only wedding at the venue that day?

For me, my initial must-haves were:

• Out of the city, but accessible for out-of-town drivers

• Plenty of parking for guests

• Ceremony and reception in the same location

• Backup rain plan

• Ability to set up Friday night (nice to have)

• No room swap between ceremony and reception

• Clean and air-conditioned

• Good natural light for photos

• Clean washrooms

• At least decent food (surprisingly, I didn’t care too much about the food even though I know it’s important for guest experience)

• Within budget

• Beautiful outdoor photo spots

I wanted to prioritize guest comfort, but as a compromise, I really wanted a venue with beautiful outdoor photo locations — couple photos in lush landscapes were part of my wedding dream. As a wedding photographer, I’d taken and edited so many dreamy, green wedding photos of other couples that I think I had a bit of jealousy and greed here, oops!

Assuming you’re not using a wedding planner, start by looking online for venues. Many couples create a separate email account just for wedding communication. I made a spreadsheet to compare prices and weigh pros and cons for each venue. I found prices either on their websites or by emailing them directly. To save time, I created a personable email template to send to each venue.

If any venue had any of the following issues or was out of budget, I immediately crossed it off my list:

• Slow communication

• Not the right size for 80 guests (many GTA venues have a 100-person minimum)

• Too many confusing add-ons, upgrades, and package options

Most venues got crossed off because of price. I reached out to golf courses, farms, wilderness and conservation park venues, generic event spaces, and community centers.

Another big decision was whether to choose an all-inclusive venue or bring your own vendors and take a more DIY approach. Initially, we were set on renting an empty space like a large community centre for cheap and bringing everything ourselves. We thought we’d save money this way, but after adding up the costs of caterers, wait staff, alcohol and permits, renting tables, chairs, linens, dishes, and audio equipment — plus the extra coordination and tipping — it didn’t seem worth it.

After a long search, I finally had a shortlist. My top pick was Carrying Place Golf and Country Club in King, Ontario. I heard about them from a wedding client whose entire all-inclusive wedding had cost $10,000 for just under 100 people. I was intrigued and reached out — they had one October Saturday left. I wasn’t keen on a fall wedding, but with limited options due to time and budget, I wanted to check it out.

The morning before the tour, my husband and I both got laid off, so I was already feeling shocked and worried about money.

But after seeing the venue — spacious, modern, clean, with gorgeous lush grounds (it was early May) — we decided we had enough saved to move forward. The venue offered an amazing deal: just a $1,000 venue fee because it was considered off-season, full access to set up and rehearse the night before, on-site ceremony and reception with an indoor backup location, and food and open bar totalling about $10,000.

Looking up venue pricing manually and emailing to inquire takes time. To get you started, here are a few Toronto venue prices for farms, conservation parks, banquet halls, and golf courses:

Narrow down your venues, book tours for the ones you’re serious about, and secure your dream venue. Read contracts carefully before paying a deposit. Look for online reviews or ask about the venue on Reddit or local Facebook groups. Check Instagram for recent posts tagged at the venue to confirm it’s an active business. Also check Google Reviews, WeddingWire, Yelp, and Facebook.

This is the biggest expense for your wedding, so be 100% sure before booking.

Book Your Photographer (and Videographer)

Yay! You have a venue and a wedding date. That’s a huge hurdle, and now most couples book a few key vendors early so they can choose their favourites before dates fill up.

There are so many photographers out there! As a wedding photographer myself, I know how saturated and overwhelming the industry can be. Nowadays, anyone can buy a mirrorless camera or DSLR, start shooting, and jump into weddings pretty easily.

What sets a good photographer apart?

• Expertise with their gear

• Knowing how to use artificial light like off-camera flash during receptions ("natural light photographers" sometimes use this as an excuse for not knowing how to shoot well in dark indoor settings)

• Capturing all the important shots quickly and effortlessly while keeping the couple comfortable

• Being kind but firm with guests and the wedding party during stressful posing or time-sensitive moments

• Being personable and respectful with you, your guests, and other vendors

• Extremely adaptable, able to blend into the background while still getting all the right shots

When searching for photographers, keep these things in mind:

• It’s up to you how many hours of coverage you want. I personally liked having getting-ready photos — at least of the girls — because it was a special memory I didn’t want to forget. But no one needs three hours of dancing drunk guest photos. Letting the photographer cover about 30 minutes to one hour of dance floor time is more than enough in my opinion.

• Look for a timeless editing style. There are trendy styles like light and airy or dark and moody (I’ve flipped between editing styles myself as a photographer), but in the end, a classic edit style is my favourite.

• Check reviews on multiple platforms. Fake reviews are everywhere, so do your research. Ask in Facebook bridal groups, check Reddit, WeddingWire, Google Reviews — word of mouth is best.

• Ask to see a full wedding gallery. Photographers curate beautiful portfolios on their websites with perfect natural light and gorgeous locations, but you want to see how they handle dark reception rooms, cramped hotel spaces full of people, and bright afternoon photos.

• Look for a photographer familiar with your venue. When I photograph a wedding at a location I know, I’m more relaxed because I know the lighting changes, the good photo spots, and it’s less stressful than adapting to a new venue. Find your venue on Instagram and see which photographers have tagged it.

• If possible, meet the photographer in person or at least have a video call. Make sure your personalities and expectations mesh well.

• Don’t cheap out on your photographer. A good one will deliver stellar photos, bring backup equipment and lighting, back up your photos immediately, and handle posing and lighting expertly.

• You don't need two photographers unless you really care about the men getting ready photos, or if you have a large wedding (I'm talking 200+ people). As a solo photographer, I felt I was always able to deliver lots of great angles and have never needed to bloat package prices and complicate the delivery process by hiring a second shooter.

My final tip: if your budget allows, get a videographer too. I love my wedding photos (I have them up around the house), but a few times a year, it feels so special to watch our wedding recap video. I also have a longer video with raw footage of the ceremony, speeches, reception events, and even candid moments at guest tables — plus some of my favourite videos of my husband and me during couple portraits right after the ceremony.

Now, after all this advice, guess what? I didn’t follow any of it! Since we had just lost our jobs and I was pinching every penny (plus I was pretty controlling about the photos since I basically wanted to capture and edit them myself — it’s literally what I do), we had a friend volunteer to take our photos.

We trained him on my equipment, I pre-planned all the poses and locations so he just had to point and shoot, and I checked his settings and photo previews periodically on the weddding day. It was the biggest stressor leading up to the wedding, wondering if it would work out — but the risk paid off. When we got home, I stayed up all night backing up and happy crying over all the raw photos.

The only reason I took that risk was because he used my equipment, which I know inside and out, and I could control posing and locations. But I do not recommend this to anyone! Hire a real professional photographer. I was always dreamed of doing my own wedding photos, and that was about as close as I could get.

One thing that made me more relaxed was that we hired a professional video team to film the entire day and deliver raw footage for just under $2,000. I wanted to edit the wedding video myself because I love that kind of work. Plus, we saved money since they didn’t have to edit it.

And no, you can’t just take screenshots from the video and call that your wedding photos — the quality is very different. Don’t cheap out like I did. Hire a photographer first, and if you have money left, add video.

At the very least, have someone record speeches and key parts of the ceremony on a cell phone. Seriously!

Book Engagement Photos

We did our engagement photos early on, while the excitement and lovey-dovey feelings were still fresh. It was April, so the weather was just starting to get nice. If you’re planning a winter engagement session, you might want to consider postponing until early spring, when the natural light is softer and the weather more comfortable. That said, there’s something truly magical about snowy engagement photos if you and your partner love winter! For us, though, I was eager to do the photos right away — also so we could launch our wedding website with some beautiful images.

Engagement photos are more than just pretty pictures — they’re a great way to get comfortable in front of the camera and get to know your photographer’s style and personality. You’ll see how much direction they give and whether you feel at ease being yourself in front of the lens. All of this plays a huge role in how your engagement and wedding photos turn out. If you’re nervous about posing or feeling awkward, the engagement shoot is the perfect time to practise, so you feel confident on the big day.

When choosing a location for your engagement photos, I highly recommend selecting a special outdoor spot if possible. Natural light is always my favourite for photography — it’s flattering, soft, and helps create warm, authentic images. The best times to shoot are in shaded areas or during the golden hours just before sunset or after sunrise, when the light is creamy and soft. Avoid harsh midday sun if you can, as it can create unflattering shadows and squinting.

We did our engagement photos with a tripod, my professional DSLR camera, and an off-camera shutter remote — and the best part is, it was completely free! I know I’m lucky to have the equipment, but it’s a great example of how simple and DIY you can keep things if you want to. You don’t necessarily need to hire an expensive photographer for your engagement session if you or someone you know has a decent camera and a good eye. The key is to focus on capturing authentic moments between you and your partner, rather than stressing about perfect poses or fancy gear.

If you do decide to hire a photographer for your engagement session, it’s a good chance to talk through your vision and get their input on locations, outfits, and poses. It also helps build rapport so you feel more relaxed and natural on your wedding day when the camera is on you again.

Finally, remember that engagement photos don’t have to be formal or stiff. Whether you want playful, romantic, casual, or adventurous shots, choose a style that reflects your personalities and relationship. The photos are a celebration of your love and a fun way to document this special time in your journey together.

Wedding Website & Save-the-Dates

The timing of sending save-the-dates varies for every couple. Since our wedding was only four months away (we got engaged in April and married in October), I skipped save-the-dates altogether and relied on word of mouth to spread the news, followed by formal paper invitations sent out later in the summer. This approach worked well for us because our guest list was mostly local and close friends and family.

Once our date and venue were confirmed and we had our engagement photos ready, I was eager to start designing our wedding website. Creating the website made everything feel real and official—it was a milestone in the planning process. We chose to host our own website, but you can also use popular website builders like Wix, Weebly, or the built-in sites that come with services like WeddingWire and WithJoy. When deciding, compare hosting plans and consider whether you want to purchase a custom domain for a more personalised web address, or simply use the default domain provided by the platform.

Building the website took some thoughtful consideration, especially around content. I wanted to be clear and helpful without offending any family members or sounding too strict. Writing the “wedding FAQ” felt a bit like creating a list of “wedding rules,” which can be tricky to phrase gently. Since I didn’t have AI tools back then, I studied old and current wedding websites for inspiration.

The main pages I included on our website were:

• Home page with basic wedding details (venue, date, ceremony time)

• RSVP form (including meal choices, yes/no attendance, and dietary restrictions)

• Engagement photos

• Wedding day schedule (a simple overview of ceremony and reception timings)

• Parking, travel, and accommodation information

• Wedding FAQ and contact details

I wanted to keep things straightforward and easy to navigate. Since many guests were local and planned to go home after the wedding, I didn’t block off hotel rooms. Instead, I listed a few local hotels as options for those travelling from out of town.

The wedding FAQ page was the most important for reducing back-and-forth communication. I aimed to answer all the common questions upfront so I wouldn’t be inundated with texts and emails. It worked—only a couple of guests reached out directly. Writing that page felt like walking on eggshells, knowing that not everyone will agree with your “wedding rules.” But it’s important to remember that this day is about you and your partner, and eventually I grew comfortable standing firm on what we wanted.

Some of the key points I included in our FAQ were:

• RSVP instructions and deadline

• Our wedding was child-free, except for two children in the wedding party

• No registry, as we had lived together for years; we simply asked for presence, but welcomed heartfelt cards or homemade gifts

• An unplugged ceremony—guests were asked to refrain from using digital cameras and phones during the ceremony

• Dress code guidelines

• No plus-ones—only those named on the invitation were invited

• Suggested arrival times

• While photos during the reception were welcome, my husband and I preferred guests not post photos of us online, as we are private people

Having this information easily accessible on the website helped set expectations and eased a lot of stress in the months leading up to the wedding.

Ask Your Bridesmaids & Groomsmen

Some brides like to “propose” to their girlfriends in a special way—sometimes with little gift boxes or thoughtful keepsakes. While this is super adorable and definitely adds a fun, memorable touch, I was trying to save on costs and kept things simple by asking my friends in person. Even without fancy presentations or gifts, the moment still felt very special and meaningful.

One thing I learned the hard way was to carefully consider how many bridesmaids to ask before getting too excited. I didn’t want to exclude anyone, so I asked eight friends to be bridesmaids. Six said yes, which looking back, I’m actually grateful for. Six bridesmaids was already more than enough! Having eight would have been quite overwhelming and harder to coordinate. If I were to do it again, I think four bridesmaids would be a nice, manageable number. Plus, it’s an even number, which tends to look better in photos and makes pairing up for roles easier.

My sister was an easy and natural choice for maid of honour. Having a close family member in that role made things feel even more meaningful and personal.

On the groom’s side, my husband chose six groomsmen after I had a confirmed number of bridesmaids. He mostly handled it casually over text and phone calls, which worked well for him.

In the end, remember that your bridal party should be made up of people you truly want by your side on your wedding day — those who will support you emotionally and practically. It’s about quality, not quantity. Don’t feel pressured to ask more people than feels right for you just to avoid hurt feelings. It’s okay to set boundaries and keep your day manageable and meaningful.

Coordinating the Wedding Party

I wanted to be a “chill” bride and give my bridesmaids plenty of flexibility, but I quickly learned that setting some clear boundaries actually benefits everyone. Having guidelines helps avoid confusion and makes the whole experience smoother and more enjoyable for the group.

The first step was to establish respectful but clear expectations:

• Bridesmaids were responsible for purchasing their own dresses and alterations.

• They had to choose a dress from Azazie that was floor-length, chiffon fabric, and sage green. However, I allowed plenty of options for the top styles so everyone could pick something they felt comfortable in—because not everyone will feel good in one single dress style.

• Professional hair and makeup were optional, but I requested that hair be styled down. I planned to wear my hair down too, and wanted a relaxed, cohesive look with everyone’s hair flowing naturally.

• Attendance at pre-wedding events was optional.

• The wedding day itself was pretty much mandatory.

• The bridesmaid party was going to be a laid-back afternoon at a family cottage, with a strict “no adult humour” rule—I just wanted it to feel comfortable and fun for everyone.

• Nude heels were preferred for footwear.

• Silver jewellery was requested.

• Neutral nail polish was encouraged if desired.

I felt this was a good balance of being relaxed but also setting boundaries so everyone felt clear about what was expected—and could shop and plan with confidence.

To keep things simple and organised, I made a shared spreadsheet where everyone could add their contact information. I also created a WhatsApp group and sent a detailed welcome message explaining my expectations and the plan.

The most important thing to remember when coordinating your wedding party is to set financial expectations upfront—and to respect that your bridesmaids have lives beyond your wedding. While they will likely be excited for your big day, don’t expect them to drastically change their appearance or put their lives on hold. That’s a slippery slope into “bridezilla” territory.

For example, if a bridesmaid gets pregnant around the time of your wedding, be understanding and supportive. If someone decides to cut or dye their hair, don’t get upset. Your wedding is just one day, and other people can’t be expected to alter their lives for perfect Pinterest-worthy photos.

I was very lucky to have virtually no drama with my bridal party. Our group chat was mostly quiet, which I initially felt a bit sad about, but after hearing horror stories from other bridesmaids groups, I’m grateful the communication stayed minimal and focused on what was necessary.

All my main communication with the bridesmaids happened over WhatsApp. No video calls or in-person meetings—which I think helped, since some bridesmaids had kids, busy jobs, and my sister lived five hours away. Over the four months leading up to the wedding, here’s what I covered with them:

• Sent a welcome message explaining financial and dress code expectations, and emphasising that none of the pre-wedding events were mandatory.

• Booked a hair and makeup team and shared pricing info. Anyone who wanted professional hair and makeup sent me inspiration photos to book their slot. Most girls ended up doing their own.

• Sent exact dress requirements with links to where they could choose their dresses online. This was the hardest part, since some waited until the last minute to order. Wearing the dress was the only mandatory requirement to be in the bridal party, so I gently nudged those who hadn’t yet ordered, but tried not to pressure them too much.

• Sent a casual invitation to the bridesmaid party—a relaxed day at the cottage I planned myself. I made it clear there would be no adult jokes or games because that made me uncomfortable. It turned out to be a really fun, easygoing day where everyone got to meet each other—and someone even brought their new baby!

• Communicated clearly about the rehearsal dinner and wedding day schedule—explaining where to be, when, and how to get there. Some bridesmaids got ready at my house with me, others got ready on their own and met us at the venue.

I was very lucky to have a no-fuss bridal party. We kept communication simple and minimal, and everyone showed up looking beautiful and ready on the wedding day.

My main advice? Keep it simple, but set clear expectations early to avoid confusion, last-minute stress, or arguments.

Wedding Dress Shopping (and Sewing My Own)

Early in your wedding planning journey, it’s important to start thinking about your wedding dress. Dresses often take months to order, and alterations can add even more time, so the sooner you begin the process, the better.

My own dress journey was a bit different—I decided to sew my own wedding dress, with a seamstress helping me with the finishing touches and hemming. Even so, I still made Pinterest boards and went dress shopping with my mom, mother-in-law, and one of my bridesmaids to get a feel for styles and what I liked.

A great first step is to explore online to get familiar with different dress styles, necklines, and skirt types. Keep in mind that your preferences might completely change once you try dresses on in person—it’s a very different experience seeing yourself in the gown.

When booking appointments, check the policies of bridal boutiques near you. In the Greater Toronto Area, many require a booking fee of $60 to $100, which I chose to skip. Instead, I booked appointments at two boutiques that were free and also visited Gown Go Round in Newmarket, a fantastic secondhand bridal store. Honestly, if I hadn’t made my own dress, I would have bought from there. The prices were much better, the selection more varied—unlike many newer bridal shops, which tend to offer similar styles in neutral tones with A-line skirts and floral lace. Plus, the staff at Gown Go Round were wonderful and offered in-house alterations.

Trying on dresses is a fun and memorable experience, but don’t feel pressured to say yes right away. Take photos, sleep on it, and visit a few different stores before making your decision. Looking back at photos later often helps you see what truly resonates with you.

Also, keep the entire outfit in mind as you shop: will you wear a veil or not? How long will your train be? Will you bustle the dress for the reception? What shoes will you wear?

I ended up going for a simple and practical dress that suited my lifestyle and vision. My final choice was a strapless sweetheart neckline gown with an A-line skirt and a small petticoat underneath for volume. I skipped the long train and opted for a shoulder-length veil just for the ceremony. Originally, I wanted long sleeves, a long train, and a longer veil, but practicality won out for a few reasons:

• My husband and I used to do ballroom dancing, so I knew our first dance would involve a lot of movement and choreography. I didn’t want to wrestle with a bustle, so I chose a dress that was easy to move in and had it hemmed just above floor length.

• I wanted to wear one dress all day and night—something elegant but comfortable, with no outfit changes.

• As a wedding photographer, I’ve seen so many beautiful dresses with long trains get covered in sticks and grass stains before the ceremony even starts! This was another reason I opted for no train.

• Since I was sewing the dress myself, I kept the design simple so I wouldn’t get overwhelmed and give up.

The only regrets I have? I would have loved sleeves, especially since it was a cool October day here in Canada. And I wish I had included over-the-shoulder straps—no bride should have to constantly yank her dress up all day!

My wedding shoes were simple off-white heels I picked up at the mall for $60—nothing too high, comfy, with a chunky heel. As for the veil, the bridal store price was $400, but I found an identical one on AliExpress for $10!

Here’s my biggest tip for fittings: try twirling, raising your arms, sitting down, and even jumping to make sure the dress is comfortable and doesn’t squeeze or require constant adjustment.

A few other tips to keep in mind:

• Choose a dress that’s comfortable and practical.

• Do consider straps! They provide security and save you from tugging all day.

• Don’t overlook secondhand stores or consignment shops—they often have gorgeous dresses at a fraction of the price.

• To save on accessories, consider buying veils, jewelry, and shoes online from Amazon or AliExpress.

• If you have a train, think about how you’ll bustle it for dancing—practicality matters!

• Most skin tones look better in off-white or ivory dresses rather than true white, which can have a blue undertone.

Book Hair, Makeup & Nails

Finding the right hair and makeup artists can surprisingly be one of the more challenging parts of wedding planning—especially when you want talented professionals who won’t charge astronomical prices and who are willing to travel to your home. I was looking for someone to do hair and makeup for about four ladies before the wedding, and I ended up choosing two separate freelance artists. This felt more personal and the trials were relaxing and enjoyable.

I reached out to many Toronto makeup artists—both freelancers and salons—by phone and email. It was really important for me to get ready at home where I knew I wouldn’t forget anything on the big day. Travel fees added up quickly, so I looked for artists who were local or willing to travel at a reasonable rate. I also wanted a makeup style that wasn’t too glamorous—something simple, elegant, and classic because I don’t wear makeup often and wanted to still feel like myself.

When I started getting quotes around $200 just for bridal hair, I briefly considered doing my own hair and makeup. But after searching outside the city and asking around, I found a lovely hairstylist who worked out of her basement in my small town. Hiring her was much more affordable than going to a salon in Toronto.

My advice? Look on Instagram and Google Maps for local freelance artists. Word of mouth can lead you to some hidden gems in your area.

Hair and makeup trials are incredibly important, even on a tight budget. It’s not a good idea to change your entire look on your wedding morning. For a couple hundred dollars extra, I booked separate trials about a month before the wedding, which was relaxing and helped me feel confident in my look.

Coordinating hair and makeup for your bridesmaids can be tricky but totally manageable. Since I wasn’t paying for their services, it was optional, and some bridesmaids chose to do their own hair and makeup. I messaged everyone in the bridal party group chat with pricing information and followed up privately with those who were interested to collect their inspiration photos. This way, the artists had time to prepare and the girls weren’t scrambling on the wedding morning searching their phones for Pinterest images.

When you schedule hair and makeup into your wedding day timeline, be sure to communicate clearly with your vendors about when you need to be ready. Leave plenty of buffer time—at least an hour if you can. From my experience at dozens of weddings, hair and makeup almost always run over time. I needed to be ready by 1 p.m., so I asked my team to be finished by noon. I’m a bit of a control freak and stressed about relying on others to be punctual, but it all worked out fine.

The hair and makeup artists gave me their estimated start times and how long each appointment would take. I scheduled each bridesmaid so no one was booked for hair and makeup simultaneously. I shared the timeline in our group chat well in advance and reminded the girls to arrive at least 30 minutes before their appointment.

For myself, I wanted my makeup to look fresh but didn’t want to be the very last one to get done in case of any delays. I had my hair done early, around 7 a.m., and my makeup later in the morning. I put on my dress last—definitely don’t put your dress on before makeup, or wear something to cover it because you don’t want makeup dust or powder getting on your gown!

Booking Nails

I’m not much of a regular nail salon person, but I wanted to feel polished and clean for my wedding day, so I kept my nails simple. I called a local salon and booked a pedicure and manicure two days before the wedding. I looked up inspiration photos online and settled on elegant white French tips—a classic, timeless look.

Find Your Caterer (or Use Venue Catering)

If you’re lucky like I was, you might book an all-inclusive venue and avoid the headache of sourcing a caterer. However, when we were considering renting a community hall and bringing in our own vendors, I had to dive into the sometimes overwhelming world of catering quotes—and I learned quite a bit along the way.

One thing I quickly realized is that good caterers get booked up fast, especially during peak wedding season. So it’s smart to start your search early if you’re going the DIY route.

Food was one of the trickier vendors for me to navigate—I’m not a foodie, and honestly, I didn’t know much about “proper” wedding dishes or what to expect. Here are some real tips I learned that can help you when reaching out to caterers:

• Be thorough in your inquiry. Catering companies are incredibly busy, especially around wedding season, and a vague or incomplete request is likely to get ignored or a generic, confusing PDF back. When you contact them, provide as much detail as possible: your wedding date, location, guest count, type of meal service (buffet, plated, family-style), number of entree options, dietary needs (vegetarian, vegan, allergies), and whether you need linens, glassware, cutlery, wait staff, or bar service. The clearer you are, the more accurate and timely their response will be.

• Decide your dinner style early. Figure out if you want a buffet, plated meal, BBQ, or even food stations. How many main course options will you offer? Do you want to accommodate vegetarian or vegan guests? This will help narrow down caterers and get better quotes.

• Do your homework and check reviews. Look beyond the caterer’s website. Read reviews on Google, local Facebook wedding groups, Reddit, and WeddingWire. Ask friends and family for recommendations. Think about weddings you’ve attended recently where the food was memorable—in a good way!

• Know the venue’s kitchen situation. This was a big one for us. When considering the community hall rental, the catering quote was much higher because the caterers had to bring everything—cooks, wait staff, even portable stoves. Factor in travel fees, tipping, and rental of extra equipment. All-inclusive venues often have commercial kitchens already equipped for large groups, which can save you both money and stress.

• Ask for an all-in quote. Make sure the price includes everything: HST, gratuities, travel fees, linens, staffing, and any rentals. Sometimes these extras add up more than the food itself.

• Be clear about portion sizes and timing. Guests who leave hungry or get served undercooked or cold food are not going to remember your wedding fondly. Ask caterers how they handle food timing and quality, especially for plated dinners where timing can be tricky.

• Consider a tasting if possible. If your budget allows, schedule a tasting session to try the food in advance. It can help you feel confident about the menu and avoid surprises on the big day.

• Don’t be afraid to negotiate. Sometimes you can get a better deal by adjusting menu items, trimming options, or discussing off-peak dates.

• Think about how food fits your wedding vibe. Are you going for casual comfort food or elegant fine dining? Your catering choice should reflect your style but also what your guests will enjoy.

Ultimately, food is one of the most important parts of a wedding experience. No one wants to go home hungry or remember an undercooked meal. Taking the time to research, ask detailed questions, and plan carefully will pay off in happy, well-fed guests and lasting memories

Wedding Decor & Flowers

Decor is a huge part of wedding planning—and one area where many couples change their minds multiple times, especially if you get lost in the Pinterest rabbit hole. It’s easy to feel overwhelmed by all the beautiful ideas, but having a clear plan and cohesive style will keep you grounded and make your day feel polished and intentional.

Colour Palette: Your Wedding’s Foundation

Before buying any decor, it’s essential to nail down your colour palette and create a mood board. I know it sounds cliché, but trust me—a consistent colour story that flows from your bridesmaid dresses to flowers to invitations can really elevate your entire event.

Consider your season:

• Spring weddings lean into fresh greens and soft pastels.

• Summer often calls for bright whites, lush greenery, and bold, vibrant colours.

• Autumn is all about warm terracotta, rich burgundy, mustard, and sunflower yellows.

You don’t have to strictly stick to seasonal colours, but choosing spring pastels for an October wedding might feel out of place or harder to pull off naturally.

Consider your venue:

• Elegant banquet halls usually do well with minimal, classic colour schemes.

• Rustic farms or outdoor spaces can handle wildflower palettes or bold pops of colour.

• Browse Pinterest and Instagram for weddings at your venue to see what worked for others. It can spark ideas and help avoid clashes.

For example, I had an October wedding but didn’t want the typical harvest vibe. I went with sage green and white for a timeless, fresh look that could have fit in any season. The greenery in our photos still looks summery, which was exactly the feel I wanted.

Bridesmaid Dresses and Suit Colours

Your colour palette will help guide bridesmaid dress and suit choices. Some couples mix shades or styles for a creative, eclectic look, but I wanted clean, minimal, and flattering on most skin tones and body types. Azazie’s sage green line was perfect, and ordering colour swatches ahead of time helped me finalize my accent colour.

For suits, we chose a dark grey to keep things soft yet sharp, pairing perfectly with sage green ties. Black felt too harsh against the palette and venue vibe.

Flowers: The Big Beautiful World of Blooms

Flowers can feel like a whole new universe—if you don’t know a hydrangea from a peony now, you will soon! There are so many decisions: fresh, dried, artificial, or a mix—and each choice has pros and cons.

Fresh flowers:

• Beautiful, fragrant, and traditional—but increasingly expensive and sometimes seasonal availability can be limited.

• Off-season blooms may be flown in, which adds cost and environmental impact.

• Need to be kept cool and hydrated, and often delivered on the wedding day for freshness.

Artificial flowers:

• A growing trend, especially for larger installations like arches or ceremony arrangements that aren’t handled by guests.

• Can be rented or bought. Toronto’s Vintage Bash is a great rental option.

• Perfect for keeping your bouquets and arrangements intact throughout the day and for keepsakes.

• More eco-friendly if reused or rented multiple times.

Dried flowers:

• Trending for rustic and boho weddings, with a charming vintage vibe.

• Long-lasting and sustainable—can even be DIYed if you have the space and time.

• Limited colour range but lovely textures and shapes.

Mixing flower types:

• Many brides use artificial or dried flowers for large, decorative pieces and fresh flowers for personal items like bouquets and boutonnieres. This balances budget and aesthetics.

Saving on flowers:

• Be flexible! Let your florist choose flowers within your budget and colour palette. Picky requests, especially for off-season blooms, will hike up costs.

• Ask about seasonal, locally grown flowers. Local flower farms or wholesalers can be an eco-friendlier and more affordable source if you’re comfortable with a wildflower or less curated look.

• Consider growing and drying your own flowers if you have the time and passion for it—it adds a personal touch and saves money.

For my wedding, I was fortunate to have a large inventory of artificial flowers from a previous business, which made decor sourcing easier. I chose whites and sage greens—white roses, cosmos, and lamb’s ear greenery to complement the bridesmaids’ dresses.

Planning Your Flower List

Creating a detailed flower list helps you get accurate quotes and stay organised. Here’s an example of what mine looked like:

• Bridal bouquet: 1

• Bridesmaid bouquets: 6

• Flower girl basket: 1

• Toss bouquet: 1

• Corsages (moms, grandmothers, special guests): 7

• Boutonnieres (groom, groomsmen, ring bearer, family): 11

• Ceremony entrance flowers: 2

• Arch flowers: 2

• Medium centerpieces: 10

• Head table swag: 1

• Welcome sign flowers: 1

• Welcome table flowers: 1

If I had ordered all these fresh, I estimate it would have cost around $5,000!

More Decor Tips

• Think beyond flowers: Candles, fairy lights, fabric draping, signage, and table runners can dramatically change a space without breaking the bank.

• DIY some elements: If you’re crafty, consider making simple centrepieces or decor items to add a personal touch and save money.

• Rent or borrow: Ask venues or rental companies about decor packages. Renting large items like arches or urns is often more affordable than buying.

• Start early: Some decor items take weeks to source or create. Plan your shopping and DIY projects with enough lead time to avoid last-minute stress.

• Keep your vision cohesive: Refer back to your mood board regularly so you don’t get pulled in too many directions.

• Consider the season and venue logistics: Outdoor weddings might need sturdier decor that won’t blow away or get damaged by weather. Indoor venues might limit open flames or certain types of decor.

Wedding Planner & Day-Of Coordinator

When it comes to wedding planning help, there’s a wide spectrum of services available—from full-service wedding planners who handle everything from start to finish, to day-of coordinators (DOCs) who step in only on your wedding day to keep things running smoothly.

Day-of coordinators are especially valuable if your wedding is over 100 guests or if you don’t have a large support system of family and friends to manage the logistics on the day. A good DOC takes the stress off you, your partner, and your bridal party so you can relax and enjoy every moment. The best part? You don’t hear about the hiccups or little emergencies until after the wedding because they’re handled behind the scenes seamlessly.

Full-service wedding planners can be a godsend for busy couples who don’t have the time or emotional bandwidth to organize every detail. They can recommend vendors, help with design, negotiate contracts, coordinate timelines, and troubleshoot issues throughout the planning process.

That said, my experience working at weddings has shown me that wedding planners can be hit or miss. I’ve witnessed planners arriving late or not fulfilling basic responsibilities like setting up the reception space. In some cases, guests or bridal party members ended up helping with set-up, which really isn’t their job. I’ve personally stepped in to help with table setup, arranging linens, placing seating cards, and setting up flowers just so things would run smoothly.

My main advice: Do thorough research before hiring a planner. Ask for references and read reviews. Meet with them to ensure they understand your vision and will work within your budget—don’t hire someone who tries to push their personal style over yours. Communication and trust are key.

For me personally, due to budget constraints and a bit of my controlling nature (plus my background in the wedding industry), I planned every detail myself—even down to the last boutonniere.

Seating Plan for Your Wedding Reception

Seating plans can sometimes cause stress and stir up drama, especially if you’re navigating tricky family dynamics like a split family or guests who don’t get along. Luckily, our guest list was manageable, and I found it fairly straightforward to keep people comfortable by simply placing those who needed distance at opposite ends of the room.

Here are a few tips I learned:

• Start early but finalize late. Your guest list and RSVPs can change right up until the week before the wedding, so wait to print seating cards and finalize the plan until you have a solid headcount. Last-minute switches happen—and they’ll be easier to manage if you hold off on finalizing too soon.

• Consider the layout of the venue. How many tables can you fit? What shape are the tables? Understanding the space helps you decide who sits where so people feel included but not cramped.

• Sweetheart table vs. head table vs. hybrid:

  • A head table usually seats the entire wedding party, which can sometimes be very long and a bit impersonal.

  • A sweetheart table seats just the couple, offering an intimate moment but sometimes isolating you from your friends and family.

  • We chose a hybrid approach: my partner and I sat with our maid of honour and best man. It felt intimate but also social, and it prevented having a massive, empty-looking head table.

• Think about flow and sightlines: Make sure key people are placed where they can see and hear important moments like speeches and the first dance, but also where they feel comfortable.

• Don’t forget your vendors! Some couples choose to have a vendor table or an area for the DJ, band, or photographer to keep their gear and take breaks.

In the end, the seating plan is all about creating a warm, inclusive atmosphere where your guests feel comfortable and enjoy themselves. It’s okay if some last-minute changes happen—flexibility is your friend.

Book Your DJ — Or Don’t

Booking a DJ was honestly one of the vendors I was most on the fence about. At first, I thought, Why can’t I just make a Spotify playlist and call it a day? After all, it seems simple enough—just play the music you love and let people dance, right?

But then reality hit. I started thinking about how much work it actually is to keep a dance floor alive, the flow of music, reading the crowd, and the technical side—like renting quality audio equipment and setting it up. That alone can be a huge headache if you do it yourself. So eventually, I caved and started getting quotes.

In the GTA, most DJ quotes I received were around $2000, which genuinely stunned me. That was even more than I was paying for both my photographer and videographer combined! My music budget was definitely not that high, so I decided to cheap out a little and booked a DJ for $1000.

What I Learned the Hard Way

I went with a bare-bones package—no lighting, no MC, just a microphone for the ceremony, ceremony music, and reception music. He did an okay job overall, but there were definitely red flags. The biggest one was that he messed up the ceremony music: the processional and my walk down the aisle were awkwardly off-timed. It was uncomfortable in the moment, but honestly, no one remembers the little glitches after the fact.

A big piece of advice here is to clearly communicate your ceremony music expectations upfront. This includes:

• Processional music for the bridal party and bride’s entrance

• Recessional music for the exit

• Special moments like signing the register or candle lighting, if applicable

Make sure your DJ knows exactly what you want and when to cue it. Ask if they’re willing to do a run-through or review the playlist with you beforehand.

Picking the Right Songs—and the Importance of Your Must-Play List

I had a very detailed must-play list that my husband spent hours curating—songs that had deep meaning to us. Unfortunately, our DJ barely played any of those songs during the reception. At first, I was a little disappointed, but I quickly realized that part of the DJ’s job is to read the room and play music that keeps guests dancing and energized. Our songs might have been too niche or slow for a lively dance floor.

We had a good turnout on the dance floor, especially since we had a lot of younger guests, so I felt like the DJ did his job well enough, even if the playlist wasn’t exactly ours.

Here are some honest tips for your playlist:

• Have a must-play list of songs that are meaningful to you, but also trust your DJ to mix in crowd-pleasers.

• Provide a do-not-play list if there are songs or genres you really dislike.

• Communicate your first dance, parent dances (father-daughter, mother-son), and any special dances well in advance, and confirm the exact songs and timing.

• Discuss how the DJ will handle transitions between ceremony, cocktail hour, dinner, and dancing.

Budgeting and Expectations

If you’re on a tight budget, be aware that quality DJs who bring lighting, MC skills, and professional-grade equipment can be expensive. The $2000 range is common for a full package in a metropolitan area. That said, sometimes you find hidden gems locally or newer DJs building their portfolio for less.

If you’re thinking about DIY music, seriously consider the logistical challenges: equipment rental, setup, sound quality, and most importantly, keeping your guests engaged and the energy high.

The Strange Relationship With Vendors

One thing that surprised me about wedding vendors is the intense burst of communication for months leading up to the day, followed by radio silence afterward. It’s like you’re best friends for a while, then suddenly the relationship ends—no thank you, no check-in, no follow-up.

I always try to leave thoughtful reviews for vendors I liked because I know how meaningful that feedback is when you work in the industry yourself. For the DJ, I didn’t leave a bad review—I wasn’t mad enough, and I didn’t want to be “that bride.” But if I were to do it again, I’d probably pay a little more to get someone with better ceremony skills.

Final Tips for Booking Your DJ

• Book early. Good DJs get booked fast, especially in the summer and fall wedding season.

• Meet or video chat before booking to make sure your personalities click. You’ll be spending a lot of time with this person!

• Ask for references and sample mixes or videos from past weddings.

• Clarify all fees upfront. Ask about overtime charges, travel fees, equipment rental, lighting, MC duties, etc.

• Have a contract that clearly spells out what is included.

• Confirm your timeline and any special song cues at least a month in advance.

• Consider lighting and sound equipment as part of your DJ package or budget them separately.

Booking a DJ is definitely an investment in your wedding day atmosphere, so weigh your options carefully, know what you want, and don’t be afraid to ask tough questions. Your wedding music can make or break the vibe—and it’s worth getting it right.

Ceremony Timeline & Seating

Ceremony Seating

Ceremony seating is a surprisingly important detail that often gets overlooked in the chaos of wedding planning. Depending on your venue and the formality of your wedding, you’ll want to consider reserved seating for certain guests to make sure everyone important feels included and comfortable.

Typically, the first one or two rows on either side of the aisle are reserved for family members and very close friends. On the bride’s side, that might include parents, siblings, grandparents, and godparents. On the groom’s side, it’s usually the same close family. If you’re having a small wedding, you might reserve just the front row; larger weddings often reserve the first two or three rows.

If your ceremony is very formal, reserved seating is a must. For more casual or outdoor ceremonies, people might just naturally find their own spots, but signage is still helpful.

Tips for reserved seating:

• Print off “Reserved” signs for the chairs or pews so guests know which seats are saved.

• Consider assigning specific seats to avoid awkwardness, especially if you have family dynamics or divorced parents.

• Ask ushers or wedding party members to help guide guests to their seats, especially older relatives or VIPs.

• If you want to be extra thoughtful, include a “Please be seated promptly” note on the program or near the entrance to help keep things running smoothly.

• Make sure your ushers know who should be seated where, especially if you have special guests like veterans, elderly, or guests with mobility needs.

• Have some extra chairs available for last-minute guests or plus-ones who may show up unexpectedly.

Ceremony Timeline

Your ceremony timeline is like your wedding’s backbone—it keeps everyone on track and ensures the day flows seamlessly. This is especially true for the DJ and officiant, who are your key “showrunners” for the ceremony. The DJ cues the music for your processional, recessional, and any other special moments, while the officiant leads the vows, readings, and legalities.

Why the timeline is so crucial:

• It helps your vendors know exactly when and where to be

• Keeps the ceremony on schedule so it doesn’t run late and mess up the rest of the day

• Reduces stress for you and your guests because everyone knows what’s coming next

• Prevents awkward silences or overlapping cues during important moments like the bride’s entrance or ring exchange

How to Create and Share Your Ceremony Timeline

1. Work closely with your officiant and DJ: Make sure they both have a copy of the timeline well before the wedding day—at least a week prior—and schedule a quick call or meeting to review it. Walk them through each step of the ceremony so there are no surprises.

2. Include all key moments: Here’s a typical ceremony timeline outline to customize:

   • Guest arrival and seating: 15-30 minutes before start

   • Processional music begins

   • Entrance of parents or grandparents (optional)

   • Entrance of bridesmaids and groomsmen

   • Entrance of flower girl and/or ring bearer

   • Entrance of bride (or couple if doing a joint entrance)

   • Welcome and opening remarks by officiant

   • Readings or musical performances

   • Exchange of vows and rings

   • Pronouncement of marriage and first kiss

   • Recessional music begins

   • Exit of the couple, wedding party, and guests

3. Build in buffer time: Ceremonies almost always take longer than expected, so add a 5–10 minute cushion, especially before and after the processional and recessional.

4. Assign a timeline coordinator: This could be your day-of coordinator, a trusted family member, or even a wedding party member who can gently keep things moving on schedule and cue the DJ or officiant if needed.

Common Ceremony Timeline Challenges

• Music cues missed or played too early/late: This happened to me—my DJ didn’t play the processional music at the right moment, which made walking down the aisle awkward. This is why rehearsal with your DJ is critical! Even a quick run-through can save so much stress.

• Guests arriving late: Despite your best efforts, some guests will arrive after the ceremony starts. Having ushers and clear signage helps, but be prepared to pause the ceremony or ignore latecomers to keep flow.

• Unexpected weather (outdoor weddings): Have a backup plan and timeline adjustment ready if rain or extreme heat hits.

• Overlong ceremonies: Sometimes readings or speeches go over time, which can delay the rest of the day. Politely remind readers to keep it brief during rehearsal.

• Officiant running late or missing cues: Have a backup plan in case your officiant is late or forgets parts of the ceremony. Assign someone to gently prompt if necessary.

• Accessibility needs: If you have guests with mobility issues, ensure seating and entrances/exits are accessible and factored into your timeline.

Additional Ceremony Seating Tips

• Kids’ seating: If you’re having children at the ceremony, decide whether they sit with their parents or have a special seating area (sometimes near a quiet space if they get restless).

• Seating for plus-ones and unexpected guests: Have a few extra seats and clear guidance for any uninvited plus-ones or last-minute guests.

• Mixed family dynamics: If you have divorced or separated family members, seat them apart to avoid tension, and discreetly inform ushers.

Ceremony seating and timeline might seem like small details, but they have a huge impact on your day’s flow and your guests’ comfort. Be clear and proactive with reserved seating, communicate your timeline thoroughly with your officiant and DJ, and always build in buffer time and backup plans for the unexpected.

This will allow you to enjoy your ceremony and start your wedding day on the right foot—with fewer surprises and more memorable moments.

Rehearsal & Rehearsal Dinner

For our rehearsal, I kept things simple but organized. I sent out an email RSVP invitation to the key people involved — the officiant, the entire wedding party, and the parents of both the bride and groom. Most people showed up, which was a relief because it really helped ensure everyone was on the same page for the big day.

Our venue was kind enough to grant us access the night before the wedding, which made things much less stressful. We arrived early to set up the décor, so the space was looking beautiful and ready to go before we started rehearsing. This also gave us a chance to address any last-minute questions or adjustments with the florist or venue coordinator.

Since my bridesmaids’ bouquets were artificial, I brought them along to the rehearsal. This was a small but important detail—I showed everyone exactly how to hold their bouquets properly, which helped avoid confusion on the wedding day. It’s easy to overlook these details, but they can make a huge difference in photos and the overall flow of the ceremony.

The rehearsal itself was very hands-on. We practiced walking down the aisle, making sure everyone knew their entrance order and timing. I explained the little staging details, like how bridesmaids should hold their bouquets at naval level, facing forward toward the camera, and how the groomsmen should stand with their hands crossed in front. Everyone stood on a slight angle toward the bride and groom for the best look. These small choreography notes helped everyone feel confident and less nervous.

Rehearsal Dinner: Keeping It Cozy and Comfortable

For the rehearsal dinner, I called a local restaurant about three months before the wedding and reserved their private party room for around 20 people—just the immediate family and the wedding party. This intimate setting was perfect for relaxing and celebrating without the chaos of the larger wedding day.

Some tips for rehearsal dinners:

• Book early! Popular restaurants’ private rooms can fill up fast, especially on weekends.

• Keep the guest list smaller than the wedding day—this is a chance to bond with your closest people in a low-pressure setting.

• Consider dietary restrictions and preferences ahead of time. Sending a quick survey or asking the restaurant about their menu options can avoid surprises.

• Use the rehearsal dinner as a way to thank your wedding party and family for all their support. Small speeches or toasts can be lovely but keep them light and fun.

• Avoid heavy drinking if possible—some of your key helpers will need to be fresh for the big day tomorrow!

• Think about logistics: ensure transportation is arranged if the rehearsal dinner is far from the venue or accommodations.

Honest Reflections

Rehearsals can feel tedious or nerve-wracking, but mine was actually a huge relief. It gave my wedding party a chance to get familiar with the space and the flow, which helped everyone relax on the actual day. The small practice of bouquet holding and standing positions made the photos look more polished and professional.

The rehearsal dinner was a wonderful way to unwind, share laughs, and remind myself how lucky I was to have such a supportive group around me. It set a calm and happy tone for the next day.

If you can, I highly recommend investing time and effort into both the rehearsal and rehearsal dinner—it’s well worth it for the confidence and connection it builds.

Invitations & RSVP Management

When it came to invitations and managing RSVPs, my goal was to keep things cost-effective, DIY-friendly, yet polished and simple. It’s easy to get overwhelmed here with endless options for fancy paper, elaborate designs, and multiple inserts — but honestly, you don’t need to overcomplicate this step.

I designed our wedding invitations myself using Canva, which I found super user-friendly and flexible. There are plenty of beautiful free templates to choose from, and I could customize everything to match our wedding colours and style. The printing and envelopes cost just over $100, which felt like a great deal considering the quality was perfectly fine. For many guests, an elegant, clean invite that clearly states the essentials is all that matters.

Here’s what I included in the invite:

• Wedding venue address and ceremony time

• RSVP deadline date

• Our wedding website link for more details and to RSVP online (I realize this might have been tricky for some older family members, but thankfully most were able to navigate it or called me directly)

• My personal phone number as an alternate RSVP option for anyone who preferred to call or text

I intentionally kept the wording straightforward and minimal. Too many inserts or fancy wording can confuse guests, especially those less familiar with digital RSVPs or wedding etiquette.

Managing RSVPs

Luckily, most of my family responded on time using the website before or on the RSVP deadline. But I know from talking to other brides that chasing down RSVPs can be one of the most frustrating parts of wedding planning. Here are some tips to help keep it smooth:

• Set a clear RSVP deadline on the invitation—ideally 4-6 weeks before the wedding—to give yourself time to finalize numbers with vendors.

• Send a friendly reminder email or text to any guests who haven’t responded a week after the deadline. It’s totally okay to do this, even if it feels awkward!

• When you send your reminder, make it personal and casual rather than formal. Something like, “Hey! Just wanted to check if you’ll be able to join us on [date]. We can’t wait to celebrate!”

• Be prepared that some guests may never RSVP. In that case, reach out by phone if you can. At some point, you have to make a final call to your caterer or venue and can’t wait forever.

• Accept that adults sometimes forget or procrastinate, even though it seems disrespectful. It is what it is—try not to stress too much about it.

• If you want to make it even easier, consider offering multiple RSVP options: online form, email, phone call, or even text. Some guests prefer different methods, and giving options can increase your response rate.

• Use your wedding website to post FAQs, maps, and other info. This not only makes your invitations cleaner but also reduces the number of questions you get.

When I'm invited to a wedding, quick responses are a must—it only takes a few seconds to RSVP, and it helps the couple tremendously in finalizing their plans. If you find yourself frustrated, remind yourself that RSVPs aren’t a reflection of your relationship with guests; they’re often just a matter of busy lives and forgetfulness.

Above all, keep your invitation design and RSVP process user-friendly and stress-free for both you and your guests. The less hassle it causes, the better your overall wedding planning experience will be.

Other Stationery

For the rest of our wedding stationery, we kept things simple, cohesive, and budget-friendly—just like our invitations. We decided to skip ceremony stationery entirely (like programs or welcome signs at the ceremony site), which helped save time and money. Instead, we focused on the essentials that guests would actually use during the reception:

• Menus at each table so guests could easily see their food options

• A seating chart displayed near the entrance of the reception to help people find their seats without confusion

• Table names instead of numbers, which added a bit of personality and charm without being complicated

To keep the style consistent with the rest of our wedding, we designed everything in black and white using Canva. I loved how clean and timeless it looked, and it perfectly complemented our sage green and white colour palette without competing or clashing.

DIY Printing and Crafting Tips

Instead of outsourcing the printing, we printed everything on thick cardstock at home using our regular printer, which saved quite a bit of money. The cardstock gave our pieces a nice, sturdy feel, almost like professional prints.

For cutting, I invested in one of those craft paper cutting tools (like a guillotine trimmer or rotary cutter) that crafters use. It was surprisingly easy to use and made cutting perfectly straight lines so much faster and neater than scissors.

If you’re thinking about doing your own stationery printing and crafting, here are some tips to keep in mind:

• Test print first on plain paper to check colours, alignment, and sizing before using your cardstock. This saves costly mistakes!

• Invest in a good paper cutter—it’s a game changer for neat, professional-looking edges, especially if you have lots of pieces to cut.

• Consider buying cardstock in bulk or from a local craft store to get better prices. Also, check if your printer supports heavier paper weights to avoid jams.

• If you don’t want to do all the cutting yourself, many craft stores offer cutting services for a reasonable price.

• Plan enough time! Printing and cutting can be time-consuming, so don’t leave it for the last minute.

• Use templates or coordinate with your wedding website design to keep all your stationery visually consistent.

Additional Stationery You Might Consider

Depending on your wedding style and size, there are other stationery pieces you might want to think about, even if just in a minimalist way:

• Welcome sign for guests arriving at the venue (can be simple, printed, or hand-lettered)

• Escort cards or place cards for more formal seating arrangements or larger weddings

• Thank you cards — you can order these in advance with your wedding date and names printed, then just write personal notes afterward to save time

• Guestbook signage or directions to a guestbook or photo booth

• Favor tags if you’re giving out wedding favours, which can be easily printed and cut to match your theme

If you want to keep costs down, remember many of these can be simplified or combined. For example, a single welcome sign could also include directions or a short timeline. Or your menu cards can double as place cards if designed thoughtfully.

Stationery is a wonderful way to tie your wedding look together and add thoughtful touches that enhance the guest experience. But it’s also a place where it’s easy to go overboard. My advice is to prioritize what your guests will really use and appreciate and keep everything simple and coordinated.

DIY can save you money and make your wedding feel personal, but balance that with your time and energy. If crafting isn’t your thing, it’s totally okay to order a few pieces professionally printed or buy premade kits online.

Gifts for the Wedding Party

Gifts for the wedding party are a wonderful way to show your appreciation for the time, effort, and support your bridesmaids and groomsmen have given throughout your wedding journey. Whether you choose something practical, personal, or humorous, the most important thing is that the gifts feel thoughtful and sincere.

For my wedding, I made dried flower arrangements for my bridesmaids—small bundles that matched the overall aesthetic and felt personal. My husband gifted our groomsmen custom-carved pocket knives from Etsy, which were practical and meaningful keepsakes they could use and treasure.

Here are some ideas to inspire your wedding party gifts:

• Personalized keepsakes such as engraved cufflinks, keychains, custom artwork, jewelry, or flasks. These create lasting mementos your friends will hold onto.

• Practical items for the wedding day like robes, toiletry kits, slippers, or personalized hangers for dresses and suits. These gifts add comfort and help the getting-ready experience feel special.

• Experience gifts such as spa vouchers, concert tickets, gift cards to restaurants, or plans for a group outing after the wedding. These create memories beyond physical gifts.

• Handmade or DIY gifts like baked goods, scented candles, knitted scarves, or dried flower bundles. These show that you’ve put time and care into each present.

• Fun or humorous gifts including funny mugs, novelty socks, quirky T-shirts, or inside-joke-themed items. These can bring a smile and celebrate your friendship playfully, just be sure the recipient will appreciate the humour.

Presentation is an important part of gift-giving. Consider putting the gifts in pretty bags or boxes, tied with ribbon or twine, and including a handwritten note to express your gratitude. I put the gifts in bags the morning of the wedding, so each person found their present while getting ready. It was a lovely way to start the day and made everyone feel valued.

Some additional tips for wedding party gifts:

• Set a budget and stick to it. Remember that your wedding party is already contributing time, money, and effort, so don’t feel pressured to overspend on gifts.

• Think about timing. You can give gifts before the wedding as a thank you for support during the planning, on the wedding morning as a special surprise, or after the wedding as a keepsake.

• Coordinate the gifts to have a cohesive theme or style, but add personal touches for each person to make it more meaningful.

• Consider your group’s interests and personalities. Tailoring gifts to what your friends like will mean more than generic presents.

• Don’t stress about perfection. The thought behind the gift matters most, and your friends will appreciate your gratitude no matter the size or cost.

Gifts for your wedding party are a beautiful way to honour the people standing by your side on one of the most important days of your life. Whether handmade, personalized, or practical, these tokens of appreciation will remind your friends how much you value their support during the wedding and long after

Master of Ceremonies (MC)

The MC is like the captain of your reception — the person who keeps everything on track and ensures the evening flows smoothly. They handle key announcements, introduce speeches, cue special moments like the first dance or cake cutting, and communicate with the DJ and photographer to time events perfectly. Having a reliable MC helps prevent awkward silences or rushed transitions, letting you and your guests relax and enjoy the celebration.

Choosing the right MC

Picking your MC is an important decision. Ideally, choose someone who feels confident speaking in front of a crowd and can balance being personable with keeping things moving. This could be your DJ, a close friend, a family member, or even a professional emcee. If you pick a friend or family member, be sure they’re comfortable with the responsibility and won’t get flustered under pressure. Sometimes people underestimate how much focus and tact the role requires!

Preparing your MC

Preparation is key. Give your MC a detailed written timeline well ahead of time, including the order of events, who is speaking when, and any special announcements you want made. It’s helpful to provide them with a script or at least bullet points so they know what to say without having to improvise too much on the spot. Remind them to check in discreetly with your DJ and photographer throughout the evening, especially during dinner, to make sure cue timings for speeches, dances, and other moments are perfectly coordinated.

Typical MC responsibilities

• Welcoming guests as they arrive and setting the tone for the evening

• Introducing the bridal party and key guests (e.g., parents, grandparents)

• Announcing speeches and toasts, keeping them on schedule, and helping speakers if needed

• Signalling the photographer for group shots or key moments

• Introducing the first dance, cake cutting, bouquet toss, garter toss, and any other traditional activities

• Reminding guests about any special requests — for example, if you want an unplugged ceremony or no photos posted on social media

• Keeping the reception on track by gently nudging transitions every 5 to 10 minutes, so things don’t drag or feel rushed

• Filling in with light, appropriate humour or commentary if there are any lulls, while maintaining a respectful tone

Real tips and advice

• Have a run-through or rehearsal with your MC if possible. This lets them practice and ask questions, so they feel confident on the big day.

• Encourage your MC to keep announcements short and sweet—no one wants a long-winded speech from the person who’s supposed to keep things moving.

• Provide a “cheat sheet” with pronunciation tips for difficult names or words, so your MC feels prepared.

• Make sure your MC has a direct line of communication with the DJ and photographer on the day of—walkie talkies or group texts work well.

• If your MC is a friend or family member who isn’t a professional, consider having a backup plan in case they feel overwhelmed or can’t be there at the last minute.

• If your DJ offers MC services, ask for references or attend a live event if possible to see their style. Not all DJs are natural MCs, so check that their personality and style align with your vision.

• Finally, trust your MC. Give them all the info, let them do their job, and then relax and enjoy the day. They’re there to support you and make the reception fun and seamless.

A good MC can make a huge difference to the flow and vibe of your wedding reception—take the time to pick the right person and prepare them well!

Wedding-Day Packing List

Starting your wedding-day bag early is one of the smartest things you can do to stay organized and stress-free. I kept a dedicated suitcase in my closet, and every time something wedding-related arrived or got finalized, I added it to the bag immediately. This way, nothing important was forgotten or last-minute rushed on the big day. Here’s a detailed packing list and some tips to make sure your wedding day runs as smoothly as possible:

Wedding-Day Emergency Kit

• Sewing kit: Include needles, various thread colours matching your dress and bridesmaid dresses, and scissors or small snips. Also pack extra buttons if your dress or bridesmaid dresses have them.

• Safety pins: You never know when you might need to fix a strap, secure a veil, or manage an unexpected wardrobe malfunction.

• Stain remover pen or wipes: Spills happen—maybe a drop of red wine or makeup—so having stain remover on hand is a lifesaver.

• Pain relievers: Pack ibuprofen or acetaminophen to manage any headaches, cramps, or general discomfort.

• Bandaids and blister pads: Dancing all night in new shoes can lead to blisters or sore spots. Bandaids will help keep you comfortable.

• Antacids: Wedding day nerves or rich food can upset your stomach—keep some antacids handy just in case.

• Extra earring backs and jewelry repair kit: Losing an earring back or having a broken necklace chain can be heartbreaking—carry spares or small tools to fix jewelry.

• Clear nail polish: This is a simple but clever trick—use it to stop a run in stockings or reinforce loose threads.

• Hair essentials: Bobby pins, hair ties, travel hairspray, and a small brush or comb for quick touch-ups throughout the day.

• Makeup touch-up items: Lip balm or lipstick, blotting papers, compact powder, or mascara for freshening up.

• Phone chargers and portable battery pack: You’ll want your phone fully charged for photos, calls, or last-minute coordination. A portable battery pack is crucial if you’ll be out for many hours.

• Snacks and water: Pack non-messy, energy-boosting snacks like granola bars, nuts, or fruit. Staying hydrated and fueled keeps energy levels up, especially when there’s lots of excitement and moving around.

• Printed copies of your wedding day timeline: Have hard copies for yourself and extras for your bridal party, vendors, and anyone helping to coordinate the day.

Other Important Items to Include

• Marriage license and any necessary legal documents: Keep these in a secure, waterproof folder or envelope.

• Bouquets and floral arrangements: If you’re handling them yourself before the ceremony.

• Spare shoes or flats: After hours of standing and dancing, comfortable shoes can be a godsend.

• Umbrella or shawl: Especially if you have an outdoor ceremony or reception, be prepared for unexpected weather.

• Lip balm or hand cream: Wedding day photos are close-up and your skin will thank you.

• Small notebook and pen: For jotting down any last-minute instructions or notes.

Tips for Managing Your Wedding-Day Bag and Timeline

• Start packing your bag weeks in advance, and add items as they come in or as you think of them. Don’t wait until the day before when you’ll likely be overwhelmed.

• Keep your emergency kit separate or in clear compartments so you can find things quickly when you need them.

• Make sure your Maid of Honour, Day-of Coordinator (DOC), or a trusted person knows where your bag is and has access to it during the day.

• Print multiple copies of your wedding-day timeline and distribute them to all key players: vendors (DJ, photographer, florist), bridal party, DOC, and family members involved in helping the day go smoothly.

• Assign a single point person (often your MOH or DOC) as the main contact for vendors on the day of, so they don’t call or message you directly. Give all vendors that person’s contact info to keep you free from distractions.

• Keep your phone on silent or “Do Not Disturb” mode during key moments, but make sure your point person has your number for emergencies.

Having a fully stocked and well-organized wedding-day bag will save you from many potential headaches. It’s like having a safety net that lets you relax and enjoy every moment, knowing you’re prepared for just about anything!

Conclusion — What I Learned

Planning our wedding in just five months while juggling two wedding businesses and dealing with job loss was an intense, challenging experience that taught me resilience and flexibility like nothing else could. It forced me to focus on what truly matters, to let go of the small stuff, and to be realistic about what I could control. I learned to trust the vendors who genuinely wanted to help and to set clear boundaries with my bridal party and family so I could protect my own peace of mind. Budget-wise, I discovered that it’s worth spending on the elements that have the biggest impact — quality photography and videography to capture the day, a comfortable and beautiful venue where guests can relax, and a well-planned timeline that keeps the day flowing smoothly.

Above all, I realised the wedding day itself isn’t about perfection or flawless execution. It’s about celebrating the beginning of your life together. The little hiccups — like the DJ missing a music cue, a bridesmaid forgetting a shoe, or a last-minute seating change — these are the moments that remind you everyone is human, and they’ll turn into the stories you smile and laugh about for years to come.

If you’re planning a wedding in Toronto or anywhere nearby, be kind to yourself through the process. Planning a wedding is a lot of hard work, and it can sometimes feel overwhelming, but the day — your day — is absolutely worth it. It’s the start of something beautiful, and no matter the bumps along the way, the memories you create will last a lifetime.

Useful Links & Resources I Mentioned

• Harvest Hill Flower Farm — Toronto wedding venue prices & dried flower resources.
• Carrying Place Golf & Country Club — King, Ontario (events & weddings).
• Azazie — sage green bridesmaid dresses.
• Gown Go Round — Newmarket & secondhand bridal.
• WeddingWire Canada — vendor listings & tools.
• VintageBASH — Toronto decor & rentals. 
• WithJoy / Joy — wedding websites & RSVPs.

Final Takeaway

Keep what matters, cut what doesn’t. Put your guests’ comfort high on the list; invest in memory-makers like photos and a good timeline; and remember that DIY can save money but sometimes adds stress. If you want to DIY big elements (flowers, invites, decor), plan the time and helpers you’ll need to avoid last-minute meltdowns. Your wedding will be imperfect — and perfect for it.

If you want: I can convert this into a printable checklist, a condensed timeline for a 4–6 month wedding timeline, or add anchor-targeted micro-guides (flowers only, photography only, budget tracker). Which would help you most next?

— With love, from my planning notebook to yours.